Codastra Orbit
Every lead in a steady orbit
Codastra Orbit is the CRM we built ourselves. It puts every inquiry in one place, tells your team what the next step is and follows up automatically. So your business can grow without leads slipping through the cracks.
- A private environment per company
- Data stored in the EU
- Set up around your process
Sound familiar?
More inquiries, less overview
Growth feels like a gift at first. Until inquiries come in faster than you can handle them. Click what you recognize.
Click a card to tick it
Where it goes wrong
Leads leak away in four places
Hardly any lead is lost through one big mistake. It's small gaps that together cost a lot of revenue. Each gap has a simple fix.
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Responding too late
The gap
Whoever responds first has the best chance. An inquiry that sits for a day has often already cooled off.
How Orbit closes it
Every inquiry arrives straight away as a deal, with a first task for the right person.
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No fixed next step
The gap
After the first conversation nobody agreed what happens next. So usually, nothing does.
How Orbit closes it
Each stage has fixed tasks. Only when they are done does the deal move on.
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Follow-up from memory
The gap
Calling back after a quote is exactly the work that slips when things get busy.
How Orbit closes it
A sequence sends a personal message at set moments and stops as soon as the customer replies.
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No insight
The gap
Without numbers you don't know at which stage deals drop off or which source brings in the most.
How Orbit closes it
The dashboard shows where deals get stuck, how long each step takes and what each source delivers.
Tasks
Your team ticks boxes. Orbit does the rest
Your staff don't need to learn a CRM. They log in, see today's tasks and tick them off. Once every task in a stage is done, the deal moves on by itself and the next tasks are ready.
- Tasks per stage, set up in advance around how you work
- Clearly grouped: overdue, today, tomorrow and later
- Automatically assigned to whoever owns the deal
Try it yourself: tick off the tasks
My tasks
Extension, the Davis family
- New inquiry
- First meeting
- Quote
- Won
Today
Tomorrow
- Follow up on quote
- Measure on site
Spaceline
All your deals at a glance
Every deal is a card in the column of its stage. Each column shows how many deals are running and what they're worth. A deal without a planned action stands out immediately, so nothing sits unnoticed.
- Your own stages and fields per company
- Inquiries from your website and inbox flow in automatically
- Drag to the next stage, on desktop and mobile
New inquiry
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Bathroom Johnson
Website $8,500 -
Dormer Baker
Phone $6,200 -
Windows Smith
Email $12,400No action planned
First meeting
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Extension Davis
Referral $38,000 -
Loft Fisher
Website $9,800
Quote sent
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Renovation Miller
Website $54,000 -
Shed Wood
Trade show $7,400No action planned
Won
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Kitchen Walker
Website $16,900
Sequences
Follow-up happens by itself
A sequence is a series of messages that go out automatically at the right moment. A confirmation straight away, a reminder after three days and a final check after a week. Personal, in your tone and from your own domain.
- Starts by itself on a new lead or as soon as a quote goes out
- Stops when the customer replies, unsubscribes or the deal is won
- Only sends on working days, within office hours
- See per deal what was sent and opened
Quote follow-up
Starts when a deal enters Quote sent
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Your quote for {{project}}
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Have you had a chance to look?
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Quick check: any questions?
Hi {{first_name}}, Last week we sent you the quote for {{project}}. Have you had a chance to look at it? If you have any questions, feel free to call me. Happy to think along. Best, {{owner}}
Hi Sarah, Last week we sent you the quote for the extension on Linden Lane. Have you had a chance to look at it? If you have any questions, feel free to call me. Happy to think along. Best, Tom
Stops automatically on a reply, unsubscribe or won deal
Custom
Built by us, so yours to shape
Orbit isn't a package you have to work around. We built it ourselves and adapt it to your process: a rule of your own, a link to your accounting or planning, an extra step. A few examples from the code:
Your wish is just a few lines of code. No workaround, no extra package.
tasks.ts
// Was the last task of this stage ticked off?// Then the deal moves to the next step by itself.export async function taskCompleted(task: Task) { const deal = await deals.find(task.dealId); const open = await tasks.open(deal.id, deal.stage); if (open.length === 0) { const next = await stages.after(deal.stage); await deal.moveTo(next); await tasks.create(deal, next.tasks); }} inquiry.ts
// An inquiry from the form on your website// becomes a deal straight away, source included.export async function newEnquiry(form: Form) { const existing = await deals.findDuplicate(form.phone); if (existing) return note(existing, form.message); const deal = await deals.create({ title: form.project, source: "Website", phone: form.phone, }); await sequences.start(deal, "New inquiry");} rules.ts
// A customer request: large projects always// go past the director first.rule("deal.value.changed", async (deal) => { if (deal.value >= 50000) { await tasks.create(deal, { title: "Have the quote checked", for: "director", within: "2 working days", }); }}); How it works
Live in four steps
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Intro call
In a free call we map out together how inquiries come in today and where they get stuck.
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Setup
We prepare your stages, tasks, fields and messages. Your team logs in to an environment that works from day one.
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Connect
Your website forms and inbox send inquiries straight to Orbit. No more retyping.
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Measure and adjust
After a few weeks you see where deals drop off. Together we fine-tune the setup there.
Pricing
Choose what fits your team
You pay a fixed amount per month. On top of that we set up your environment once, around your process. The first call is always free.
Satellite
$14 per month
- Deal management
- Spacelines
- Email integration
- Basic automations
- Basic reporting
- Basic customization: custom fields and stages
Suited for: Starters and small teams looking for a simple overview.
Planet
$39 per month
Everything in Satellite, plus:
- Email sync
- Templates
- Automated workflows
Suited for: Growing teams that need more automation.
Star
$59 per month
Everything in Planet, plus:
- Extended reporting
- Email tracking
- Phone calls
Optional add-ons
- AI answers to incoming questions
- AI replies to Google reviews
- AI summaries of phone calls
- Automatic lead routing across your team
- Advanced automations
- Lead capture forms for your website
- Customer satisfaction surveys, also by text
- Text marketing with images
- Advanced customer segmentation
- High-volume bulk messages
Suited for: Mid-sized sales teams.
Galaxy
$79 per month
Everything in Star, plus:
- Unlimited customization
- Extra security
- Priority support
Optional add-ons
- Multi-location management
- Custom reports and dashboards
- Orbit in your own branding
- Full migration from your current CRM
- Quarterly review of your sales results
- Personal account plan
- Alerts for suspicious activity
- Custom billing
Suited for: Larger organizations with a complex sales process.
Billed annually. Prices exclude sales tax, which varies by state (0% in some states).
One-off: launching your Orbit
From $750 excl. sales tax
Not every business needs a big implementation project. You want a CRM that works, without hassle and set up around how you actually sell. We get Orbit ready for you, so your team can get going from day one. And because we built Orbit ourselves, we can fully customize it: every wish can come to life, even if it isn't in the system yet.
Who it is for
Business owners and teams who want to get started quickly with one clear sales process. Working with several teams, integrations with other systems or a large migration? Then we make a tailored proposal.
No surprises
What's in the launch, we deliver. Anything outside it, we discuss honestly before we start, never afterwards.
What you get
- Your own private environment with a Spaceline whose stages match your sales process
- Tasks per stage, so deals move on by themselves once the work is done
- Custom fields for your inquiries: only what you actually use
- One automated follow-up, for example a sequence or your website form creating deals directly
- Your existing customer list imported from a spreadsheet
- A live walkthrough for your team, online or on site, in your own environment
- Your way of working on one A4: how your team uses Orbit
- Small changes and questions free of charge during the first month
Free intro call
We look at your sales process together and you'll hear honestly whether Orbit is a good fit. No strings attached.
Frequently asked questions
Good to know
What is a CRM, actually?
A CRM is one central place for all your customers and inquiries. For each inquiry you see who's handling it, what was agreed and what the next step is. Nobody has to remember anything and the whole team knows where things stand.
Why not just use a big CRM package?
You can. But big packages are full of features you won't use, and your way of working has to fit their mould. Orbit is clear and simple, and we set it up around how you work. If something's missing, we build it.
Does my team need to learn a new system?
Hardly. Someone who only handles tasks sees a task list when they log in and ticks things off. Orbit takes care of the rest. Anyone who wants to see more uses the Spaceline and dashboard.
Where is my data stored?
Every company gets its own private environment. The database is in the EU. You can log in with two-factor authentication, and your data remains yours.
Can we bring our existing customer data?
Yes. We transfer your existing list once, for example from Excel or your current CRM. We discuss this in the intro call.
What does Orbit cost?
You pay a fixed amount per month, from $14 when billed annually. The launch, in which we fully set up your environment for you, is a one-off cost from $750 excl. sales tax, depending on the setup and integrations. The intro call is free.
Done searching for that one inquiry?
Book a free intro call. We'll show you Orbit with a setup that resembles your business, and you'll hear honestly whether it's for you.